MARC 21 FORMAT CRIB SHEET
BIBLIOGRAPHIC RECORDS

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Ending punctuation
Minimum fields required (LoC)
Tag GroupFunction
fixed Fixed fields (006, 008)
0xx Bibliographic control numbers and coded information
1xx Main entries
2xx Titles, edition and imprint information, etc.
3xx Physical description, etc.
4xx Series statements
5xx Notes
6xx Subject access added entries
7xx Other added entries rather than subject or series, and linking fields
8xx Series added entries and holdings
9xx Local use fields

MARC 21 TAG contents indi-
cators
SUBFIELD CODE DISPLAY CONSTANT / CODE / MEANING / WHAT TO INPUT EXAMPLES
003 ? - - -
  • 003 _ _ OCoLC
005 Transaction info - - Date and Time of Latest Transaction -
006 Additional Material Characteristics - - Additional Material Characteristics -
007 Physical characteristics - - Codes for colors, bytes, dimensions, media, etc.
detail table
  • 007 _ _ v $b f $d c $e c $f a $g h
008 Additional Material Characteristics - - Fixed field -
010 LoC number _ _ $a Library of Congress control number (card number)
yy-xxxxx(x) or yyyy-xxxxx(x)
y is 2- or 4-digit year
  • 010 _ _ 95001234
  • 010 _ _ 2001-001234
017 Copyright or legal deposit _ _ $a Copyright registration number
  • 017 _ _ $a LP4373 $b U.S. Copyright Office
$b Assigning agency
020 ISBN _ _ $a International Standard Book Number
- repeatable
  • 020 _ _ 2214306080 (pbk.)
  • 020 _ _ 0819305030 (library)
024 UPC 1 _ $a Universal Product Code
- repeatable
  • 024 1 _ 067234555
  • 024 1 _ 978067234550
028 Publisher Number x x $a Formatted publisher number (for scores and recordings)
- repeatable
  • 028 3 0 17 527 $b Universal Edition
  • 028 3 0 ue 17 527 $b Universal Edition
  • 500 _ _ Publisher's no.: Universal Edition
            Nr. 17 527 (on cover: ue 17 527).
$b publisher or label
033 Event time and place codes 0 0 $a Single capture date (e.g., record date for television)
  • 033 0 0 $a 1895 = = = -
  • 033 0 1 $a 195410171930-0700
0 1 Single broadcast date
1 1 Multiple single broadcast dates
2 1 Range of broadcast dates
040 Cataloging Source _ _ $a Original, language, transcribing, modifying agencies
  • 040 _ _ $a OCoLC $c VI#
    OCLC original, our modifications
041 Language code(s) 1 _ - Item is or includes a translation
  • 041 1 _ $a fre $b eng [in French with English subtitles]
  • 041 1 _ $a eng $h jpn [dubbed in English from Japanese]
  • 041 1 _ $a eng $a ger [intertitles in English and German]
  • 041 1 _ $a dut $h eng [Dutch intertitles translated from English]
$a Text / soundtrack
$b Subtitle
$h Original language from which translated
043 Subject area codes _ _ $a Geographic area code for each subject term in 6xx -
044 Maker area codes _ _ $a Code for each country of producer and/or publisher
  • 044 _ _ $a xxu $a ja [co-produced in the United States and Japan]
045 Time period 0 _ - Single date/time period of content Related to 650/651
  • 045 0 _ $b d19520518
  • 045 2 _ $b d1940$bd1962
1 _ Multiple single date/time period
2 _ Range of dates/time periods of content
- $a Time period code
$b Formatted 9999 B.C. through A.D. time period
050/80 Library of Congress Number 0 0 $a Item is in LC, number assigned by LC
  • 050 0 0 HF5549.5.R44
082/92 Dewey Classification Number 0 0 $a From full DDC edition
  • 082 0 0 370.19/342
1 0 From abridged DDC edition
100 Main entry personal name 0 _ - Forename
  • 100 0 _ Liberace, $d 1919-1987.
  • 100 1 _ Appleton, Victor
  • 100 1 _ James, P. D. {the only place where there are spaces between initials}
  • 100 3 _ Norfolk, Dukes of
1 _ Surname
3 _ Family name
- $d Dates, $d 1988-
110 Main entry corporate name 0 _ - Inverted name [pre AACR2, obsolete]
  • 110 1 _ San Francisco (Calif.). $b Division of Mapping.
  • 110 2 _ Alabama (Musical group)
1 _ Jurisdiction name
2 _ Name in direct order
111 Main entry meeting name _ _ $a See 110 corporate name -
130 Main entry uniform title 0 _ - Standardized titles of journals, broadcasts, movies, etc. when work has appeared under varying titles
  • 130 0 _ Bible. $l English. $s Anchor Bible. $f 1964.
$l Language
$f Date of work
$s Version
245 Title 0 _ - Title is main entry
replace "[]" with "()"
and "..." with "-- ", but at start use no space
replace foreign characters: [beta]
order: a.$n,$p$h[ ] : $b /$c.
  • 245 0 0 title {.$npart/sect number}{,$ppart/section name}{ $h[gmd]}{ : $bmore title}{ / $cauthor}.
  • 245 1 2 L'enfant criminal : $b il s'appelle 'Jean' / $c by Henri Rousseau.
  • 245 1 0 Cowboys & indians / $c Edward Johnson.
  • 245 1 0 First title : $b The second title / $c Edward Johnson.
  • 246 3 1 Second title
  • 245 0 0 $aBuffy the Vampire Slayer.$n[Volume 3],$pAngel ; The Puppet show $h[videorecording]:$b[first season]. /$cMutant Enemy Inc. in association with Kuzui Enterprises, Inc...
  • 245 1 4 $aThe good detective$h[text (large print)] : $ba mystery / H.R.F. Keating.
  • 250 _ _ Large print ed. {if present}
  • 490 1 _ $aWheeler large print book series
  • 650 _ 0 $aLarge type books.
  • 830 _ 0 $aWheeler large print book series.
  • 245 0 0 $a Title one $h [gmd] ; Title two ; Title three.
  • 740 0 2 $a Title two.
  • 740 0 2 $a Title three.
  • 245 0 0 $a [Something that connects the items] $h [gmd].
  • 505 0 _ $a Title one -- Title two -- Title three.
  • 505 0 0 $a $tTitle one -- $tTitle two -- $tTitle three.
  • 740 0 2 $a Title one.
  • 740 0 2 $a Title two.
  • 740 0 2 $a Title three.
  • 245 0 x Set title. $n episode # ,$p episode name #h[gmd] /$c responsible party.
    ---- CLASSICAL ----
  • 1xx x _ composer. (first work)
  • 240 1 0 type $m instruments, $n no. #, op. x, $r key (constructed from first work)
    or
  • 240 1 0 Selections. (if lazy or confused :)
  • 245 1 x work 1 title $h [gmd] / $c composer 1. work 2 title / composer 2. work 3 title / composer 3.
    or
  • 245 1 x work 1 title ; work 2 title ; work 3 title $h [gmd] / $ccomposer.
  • 7x0 x x composer 1 $t piece info 1.
  • 7x0 x x composer 2 $t piece info 2.
  • 7x0 x x composer 3 $t piece info 3.
1 _ - Title is only an added entry; there is already a 1xx
_ x - Number of nonfiling characters present
- $b Remainder of title
$c Statement of responsibility; includes authors, editors, production company, producers, directors, writers...
introductions, authorized by, prepared by, compiled by, sponsored by, made by, selected by, translated from the __ by ...
Includes forewords..., not prefaces
Use One Name ... [et al.] for more than three
$h General material designator
        see AACR2 1.1C
[GMD]s include: braille, cartographic material, electronic resource, kit, manuscript, microform, motion picture, music, sound recording, text (large print), videorecording; (add 'large print' or 'tactile' anywhere, add 'braille' except text or braille)
$n Number of part/section
$p Name of part/section
246 Variant title - $a Portion, translation, different spelling, expansion/contraction of abbreviation or symbol (&)...
"Note" means using $i to introduce e.g., "On spine: "
"Added entry" creates an entry point in database
T = type, see OCLC 246 reference
        t = _ - no type specified
        t = 0 - portion of title
NOTE: Drop articles from title!
Cheat sheet
  • 246 0 _ $i On spine: $a Cowboys - Indians
  • 246 1 _ $i Politically correct title: The $a Native Americans and the ranch unions
  • 246 2 _ (pointless?)
  • 246 3 _ Cowboys & indians
0 t - Use note, do not create added entry
1 t - Use note, create added entry (entry term)
2 t - Do not use note, do not create added entry
3 t - Do not use note, create added entry
250 Edition _ _ $a Edition, issue, version, revision
must abbreviate via AACR2 appendix
  • 250 _ _ 2nd ed., rev. and enl. / $b by W.H. Chalmer.
$b Remainder of edition statement
260 Publication _ _ $a Place (or [S.l.], unknown location)
  • Champaign, IL : $b Human Kinetics, $c 1976.
  • [S.l. : $b s.n.], $c c1942.
  • [Plymouth] : $b Mayflower Pub., $c c1942.
$b Distributor (or [s.n.], unknown name)
$c Date (precede with 'c' if copyright, or 'p' if music copyright)
hyphens are used for unknown date digits, in brackets, e.g. [19--]
008's dates use u's, e.g. 19uu.
For first dates before 1978, use earliest (others are probably © renewals)
If first dates 1978 or later, use latest (can assume it's a revision)
300 Physical dimension(s) _ _ $a
SMDs
p. (page(s)) v. (volume(s)) broadside(s)
case(s) column(s) leaf / leaves
part(s) pamphlet(s) pieces(s)
portfolio(s) sheet(s) sound disc(s)
videodisc(s) leaf(ves) of plates (large print)
CD-ROMs DVD-ROMs new things
  • 300 _ _ vii, 114 p., [11] leaves of plates : $b ill. (some col.) ; $c 16 cm.
  • 300 _ _ 1 col. ill. on folded leaf (23 x 60 cm.).
  • 300 _ _ 1 computer optical disc : $b col. ; $b 4 3/4 in.
  • 300 _ _ 1 film cassette (46 min.) : $b sd., col. ; $c standard 8 mm.
  • 300 _ _ 1 filmstrip (27 frames) : $b col. ; $c 35 mm. + $e 5 sound cassettes (54:17 : analog).
  • 300 _ _ 1 score (26 p.) : $b ill. + $a 16 parts.
  • 300 _ _ 1 sound cassette (45 min.) : $b analog, stereo., Dolby processed.
  • 300 _ _ 1 sound disc (65 min.) : $b digital, stereo. ; $c 4 3/4 in.
  • 300 _ _ 2 sound discs (1 hr, 12 min.) : $b digital, stereo. ; $c 4 3/4 in.
  • 300 _ _ 2 sound discs (46 min.) : $b analog, 33 1/3 rpm, stereo. ; $c 12 in.
  • 300 _ _ 1 v. (unpaged) : $b 18 chiefly col. ill. ; $c 72 cm.
  • 300 _ _ 1 videocassette (30 min.) : $b sd., col. ; $c 1/2 in.
  • 300 _ _ 1 videodisc (40 min.) : $b sd., col, b&w ; $c 4 3/4 in.
  • 300 _ _ 1 CD-ROM : $b col. ; $b 4 3/4 in.
  • 500 _ _ CD-ROM.
  • 300 _ _ 3 computer disks : $b col. ; $c 3 1/2 in. + $e owner's guide (69 p. : ill. ; 23 cm.) + quick reference card.
  • 500 _ _ Title from disk label. {or wherever}{REQUIRED FOR NON-BOOKS}
  • 300 _ _ 1 videocassette (17 min.) :$bsnd., col. ;$c1/2 in.
  • 538 _ _ VHS[; hi-fi stereo.].
  • 655 _ 0 Videocassettes.
  • 300 _ _ 1 videodisc (ca 1 hr.) :$bb&w ;$c4 3/4 in.
  • 538 _ _ DVD.
  • 655 _ 0 DVD-video discs.
  • 300 _ _ 1 sound disc (47 min.) :$bdigital, stereo., Dolby processed ;$c4 3/4 in.
  • 306 _ _ 004703
  • 500 _ _ Compact disc.
  • 655 _ 0 Compact discs.
$b Other details
$c Dimensions: height (xx cm.), diameter (4 3/4 in.)...
306 Playing time _ _ $a Playing time in hours, minutes and seconds, two digits each
  • 306 _ _ $a 004315
440 Series title as added entry _ x $a **OBSOLETE** use 490 1 _, 8xx _ 0 pair Exactly what's on the item - this *IS* the traced/controlled series statement
x = number of nonfiling characters
$a is title proper
  • 440 _ 0 $a Journal of polymer science. $n Part C, $p Polymer symposia ; $v no. 39
490 Series title NOT added entry 0 _ $a **OBSOLETE** use 490 1 _, 8xx _ 0 pair Exactly what's on the item - not traced/controlled, there exists no added entry
  • 490 1 _ Sports Illustrated
  • 830 _ 0 Sports Illustrated.
  • 490 1 _ Works of Edgar Allan Poe
  • 800 1 _ Poe, Edgar Allan, $d 1809-1849. $t Works.
  • 490 1 _ Pony Pals ; $v #9
  • 800 3 _ Clarksons. $t Pony Pals ; $v #9.
  • 490 1 _ Series. Subseries ; $v x {no $p, no ending "."}
  • 830 _ 0 Series. $p Subseries ; $v x. {despite what BFaS says, Connexion won't control if $v is present}
1 _ Exactly what's on the item - traced/controlled elsewhere.
For the controlled added entry version use an 8xx. (which may or may not be controlled)
500 General notes _ _ $a (bibliographical material forces 504 instead of 500 regardless of index)
Order of entries
  • 500 _ 0 Includes index.
  • 500 _ 0 Compact disc (AAD).
  • 500 _ 0 DVD.
  • 500 _ 0 Many items are stamped "impounded."
  • 538 _ 0 VHS hi-fi, Dolby surround stereo.
  • 538 _ _ DVD, region 1, Dolby digital, full screen presentation, stereo. ; digitally remastered ; sound enhanced...
  • 500 _ _ Compact disc. {audio}
  • 538 _ _ Compact disc, MP3.
  • 538 _ _ MP3 audio CD.
504 Bibliography, etc. _ _ $a -
  • 504 _ _ Includes bibliographical references (p. 310-[325]) and index.
  • 504 _ _ Discography: p. 105-111.
505 Formatted contents x 0 $a Contents, separated by ' -- '
otherwise use 511 to list performers, songs
NO articles!!
first indicator:
    0 - full contents
    1 - incomplete, not all available
    2 - partial, although all are available
    8 - don't generate a display constant/leader

NOTE: 520 field preceeds 505
  • 505 0 _ chapter 1 -- chapter 2 --
    chapter 3 -- chapter 4.
  • 505 1 _ pt. 1. Carbon -- pt. 2. Nitrogen --
    pt. 3. Sulphur -- pt. 19. Metals.
  • 505 0 0 $t Basics -- $t Secondaries -- $t Tertiaries -- $t Quarternaries
  • 505 0 0 $t Animals / $r Andrew Ant --
    $t Minerals / $r Mark Mason --
    $t Vegetables / $r Vincente Vernon.
  • 505 0 0 $t title $r (performers) $g (date)(duration) / $r composer.
  • 505 0 0 $t song 1 $r (performers 1) $g (date 1)(time 1) --
    $t song 2 same composer $r (song 2 performers <> song 1's) $g (time2) / $r composer of both --
    $t song 3 $r (performers3) $g (time3) ; ...
x 0 Finely formatted details
$t title
$r (performers)
$g (year)(duration)
/ $r statement-of-responsibility
508 Creation & production credits _ _ $a Significant participants in production
those behind the camera
  • 508 _ _ Music, Michael Fishbein ; camera, George Moore.
510 Citation / reference - $a Where item has been cited or reviewed -
3 _ Material's specific location in source cited given
4 _ Material's specific location in source cited given
511 Participants, performers 0 _ $a No display constant generated
  • 511 0 _ Anchor: Dan Rather.
  • 511 1 _ Don Adams (Maxwell Smart), Barbara Feldon (99)
  • 511 0 _ George Carlin, vocals, songs 1 and 3 ; Georg Solti, tympani, piece 1 ; Anita Baker, contralto, song 17.
1 _ Cast:
518 Event time, place _ _ $a Date/time and/or place of broadcast, capture, or creation

Use 033 for coded version

  • 518 _ _ Recorded Apr. 9-10, 1975, in Richmond, Tex.
  • 033 1 0 19750409 $a 19750410
520 Summary, etc. x _ $a _ = Summary:
0 = Subject:
1 = Review:
2 = Scope and content:
3 = Abstract:
8 = none
NOTE: 520 field preceeds 505
  • 520 _ _ Kate and Ben follow their rabbit into a haunted house.
  • 520 2 _ Series consists of minutes of meetings of the Board.
530 Additional Physical Form Available Note _ _ $a -
  • 530 _ _ Also available via the World Wide Web.
  • 530 _ _ Issued as Beta 1/2 in. or VHS 1/2 in. or U-matic 3/4 in.
538 Systems details _ _ $a Video, computer formats, etc.
(AACR2 x.7B1)
- Computer model
- Memory
- Opsys
- Software
- Peripherals
- Modifications
  • 538 _ _ System requirements: 1 GHz+ PC; 1Mb RAM; Windows NT/2000; Adobe Reader 8.0; printer.
  • 538 _ _ Disk characteristics: Floppy disk, single sided, double density, soft sectored.
  • 538 _ _ Mode of access: World Wide Web.
  • 538 _ _ VHS ; mono. place videotape note at start of 500 section
546 Language _ _ $a Languages
  • Lang: eng
    041 0 _ eng $a fre $a ger
    546 _ _ Text in English, French, and German.
590 Local notes _ _ $a Information retained everywhere
  • 590 _ _ Library's copy imperfect: upper left corner missing.
0 _ Info not retained in institution records
1 _ Information retained everywhere (same as _ )
600 Personal name 0 x $a Forename only
  • 600 0 0 Charles, $c Prince.
  • 600 1 0 Brown, Charlie (fictitious character).
  • 600 3 0 Brown family.
1 x Inverted (surname first)
3 x Name of family
_ y Specific thesaurus, e.g.,
0 - Library of Congress subject heading
4 - Source not specified
8 - Sears subject heading
610 Corporate name 2 0 $a Corporate name (direct order), source NAF -
611 Meeting name 2 0 $a Meeting name (direct order), source NAF -
630 Uniform
title
x _ $a Number of nonfiling characters -
_ y Specific thesaurus (see 600)
650 Topical term _ y $a Topical subject heading, source LCSH What it's about
  • 650 _ 0 Antiques.
  • 650 _ 0 Racetracks (Horse racing) $z United States $x History $y 1901-1910 $v charts.
$v Form subdivision
$x General subdivision
$y Chronological subdivision
$z Geographic subdivision
For order, consider building a sentence backwards:
650 _0 Authors, English $y 20th century $v Biographies.
A biography of 20th century English authors
651 Geographic name _ y $a Geographic heading, source, LCSH/NAF
  • 651 _ 0 Salem (Mass.) $v Fiction.
655 Genre / form _ 0 $a Genre/form heading from LCSH What it is
  • 655 _ 0 Periodicals. {using LCSH}
  • 655 _ 2 Popular Works. {using MeSH}
  • 655 _ 0 Detective stories.
  • 655 _ 7 Interviews. $2 mim
  • 655 _ 7 Mystery and detective fiction. $2 gsafd
_ 2 Medical Subject Headings
_ 7 Genre/form heading, source in $2
700 Added entry personal name 0 _ $a Forename first
  • 700 1 _ Twain, Mark, 1835-1910
  • 700 0 _ Garbanzi. $4 ill.
1 _ Surname first (inverted)
3 _ Name of family
x _ $4 relator codes
Relator "$4 ill." required for children's illustrator
710 Added entry corporate name 0 _ $a Surname, inverted
  • 710 2 _ New Orleans Rhythm Kings (1922-1925)
1 _ Place, or place and name
2 _ Name (direct order)
730 Added entry uniform title x y $a Title portion not generatable by other means such as 630 Series Added or 830 Subject Added
May include anonymous works, journals, radio, TV and motion pictures
  • 730 0 2 Talmud. $l English. $k Selections.
x _ Number of nonfiling characters present
_ 2 Analytical entry; portion of document, e.g., chapter
_ _ No information provided
740 Added entry uncontrolled title x y $a Title not controlled by authority file or other bibliographical record
  • 740 0 2 Lectures in accelerator theory.
  • 740 4 2 1-The aardvarks.
  • 740 0 2 2-Bears.
  • 740 0 2 3-Coyotes.
x _ Number of nonfiling characters present
_ 2 Analytical entry; portion of document, e.g., chapter
_ _ No information provided
830 Series added uniform title _ x x Number of nonfiling characters present (use 0)
  • 830 _ 0 Collection africaine.
  • 830 _ 0 Time (periodical).
$a Uniform title
Always used in concert with a 490 0 _ (SEE)
This is the controlled (maybe, maybe not) verion of the series title
9xx User-option data _ _ $a Data of local interest
  • 910 _ _ Ford Foundation funds
  • 951 _ _ $l JZ2   (library code)

general material designations Variant title type (for 246 second indicator)
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